The Ultimate Office Cleaning Checklist: 10 things to remember

Maintaining a clean and organized office is essential for the well-being, productivity, and overall satisfaction of employees. A well-kept office environment also makes a positive impression on clients and visitors.

In this article, we will discuss the importance of office cleaning, outline ten essential items for your office cleaning checklist, and discuss Canadian regulations that companies must adhere to.

The Importance of Office Cleaning

According to a study by the International Sanitary Supply Association (ISSA), a clean office can reduce absenteeism and increase employee productivity. 

Another study published in the Journal of Occupational and Environmental Medicine found that a clean and well-ventilated office environment is associated with improved cognitive function and decision-making. These findings highlight the benefits of maintaining a clean office space.

Canadian Regulations for cleaning offices

Canadian businesses must comply with various regulations and guidelines to ensure a clean and safe work environment. The Canada Occupational Health and Safety Regulations (COHSR) outline the requirements for maintaining clean and hygienic workplaces.

Non-compliance with these regulations can result in fines, penalties, and even business closure. Therefore, it is crucial to prioritize office cleaning and adhere to these regulations.

The Ultimate Office Cleaning Checklist:

Reception Area

Ensure the reception area is clean and clutter-free, including dusting furniture, wiping down surfaces, and vacuuming or mopping floors.

Desks and Workstations

Regularly clean and sanitize desks, keyboards, monitors, phones, and other frequently touched surfaces.

Office Kitchen

Clean and sanitize countertops, sinks, appliances, and cupboard handles. Empty trash bins and replace liners.


Thoroughly clean and sanitize toilets, sinks, mirrors, and floors. Replenish soap, paper towels, and toilet paper.


Vacuum carpets and mop hard floors, paying attention to high-traffic areas and corners.

Windows and Glass Surfaces

Regularly clean windows, glass partitions, and doors to maintain a professional appearance and allow natural light to enter the office.


Dust all surfaces, including shelves, window sills, and ledges, to prevent allergens and maintain air quality.

Trash and Recycling

Empty trash bins and recycling containers daily and replace liners to prevent odors and maintain cleanliness.

Air Quality

Regularly change air filters and ensure proper ventilation to maintain a healthy indoor environment.

Periodic Deep Cleaning

Schedule regular deep cleaning sessions, including carpet cleaning, upholstery cleaning, and thorough sanitization of high-touch surfaces.

The Benefits of a Clean Office: Medical, Economic, and Branding Advantages

Maintaining a clean office environment offers numerous benefits, including medical, economic, and branding advantages. In this paragraph, we will discuss the importance of office cleanliness and how it can positively impact Canadian businesses.

From a medical perspective

A clean office helps reduce the spread of germs and illnesses, leading to healthier employees and lower absenteeism. A study published in the American Journal of Infection Control found that implementing cleaning interventions in the workplace can decrease the risk of infection and reduce the number of sick days taken by employees (Source: American Journal of Infection Control).

By maintaining a clean and sanitary office space, businesses can improve the overall health and well-being of their employees, which in turn, increases productivity and reduces healthcare costs.


A clean office environment contributes to higher levels of employee satisfaction and productivity. When employees feel comfortable in their workspace, they are more likely to be engaged and focused on their tasks. According to a study by the International Facility Management Association (IFMA), a well-maintained workplace can lead to a 5% increase in employee productivity (Source: IFMA). 

This boost in productivity can translate into increased revenue and growth for the business. Additionally, a clean office also reduces the need for frequent repairs and replacements of equipment and furniture, which can save the company money in the long run.


This is another critical aspect to consider when discussing the benefits of a clean office. A well-kept and organized office space creates a positive impression on clients and visitors, which can lead to increased customer trust and brand loyalty. 

A clean office environment communicates professionalism, attention to detail, and a commitment to excellence, all of which are essential qualities that customers look for when choosing a company to work with. In a competitive business landscape, maintaining a pristine office space can give a company a significant edge over its competitors.

In conclusion, maintaining a clean office provides numerous benefits for Canadian businesses, including improved employee health, increased productivity, cost savings, and a strengthened brand image. By prioritizing office cleanliness and investing in professional cleaning services, companies can create a positive work environment that fosters success and growth.


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